How a 200-product manufacturer cut order-to-invoice time by 64%.
A mid-sized industrial manufacturer was losing days between a confirmed order and a sent invoice. We rebuilt the flow on a single Odoo.
A catalog the systems couldn't keep up with.
Orders arrived by phone, email, and spreadsheet. Each one was re-keyed into a standalone invoicing tool, and stock was tracked in a parallel spreadsheet that nobody fully trusted. With more than 200 active products, a single pricing change meant editing several places by hand.
The gap between confirming an order and issuing its invoice routinely stretched to several days — long enough to delay cash collection and to let stock errors slip through. The finance team spent more time reconciling than analysing.
Leadership wanted one system of record, faster cash, and an end to the double entry — without a multi-year project.
One flow, from quotation to paid invoice.
We mapped the real order process in two workshops, then configured Odoo Sales, Inventory, and Accounting as a single chain so a confirmed quotation became a delivery and an invoice without anyone re-typing it.
The 200-product catalog moved into Odoo once, with pricing and units validated against the legacy spreadsheets. A short piece of custom development automated the order-to-invoice step for their specific approval rules.
- Unified product + price list, validated on import
- Quotation → delivery → invoice as one continuous flow
- Automated invoicing on delivery, with approval guardrails
- Role-based training for sales, warehouse, and finance
Days became hours.
Order-to-invoice time dropped by 64%. The finance team stopped reconciling two systems and started closing the month on time. Stock figures, now coming from the same source as sales, became something the business could plan against.
The whole project went live nine weeks after kickoff — and the team kept using it, because it matched how they actually work.
We went from chasing invoices across two systems to one screen that just works. The month-end close stopped being a fire drill.
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